Help Center Admin Support User Guide How to...

            How to use a Lightbox

            A lightbox is like a folder where you can store selected items while you are performing searches. Lightboxes may also be called Favorites in some sites. This article will use the term Lightboxes.
            The Lightbox can help users gain internal pre-approval for selected items from their account manager or clients by sending an email with the thumbnails of selected items.

            Creating a new Lightbox

            Every user account has 'Lightbox 1" as standard and you can create as many new lightboxes as you wish and name them as you wish.

            To create a new lightbox from the Lightbox page:
            1. Navigate to the Lightbox page via the top menu bar.
            2. Click ‘New’ to pop up a new lightbox details box (as shown in the example screen below).



            3. Enter a name in the Lightbox Name text field.
            4. Optionally enter a notes in the Notes field.
            5. Click ‘OK’ to add the new lightbox into the Lightbox menu. Otherwise, click ‘Cancel’ to cancel the action.

            Editing existing Lightbox

            To edit an existing lightbox:
            1. Navigate to the Lightbox page via the top menu bar.
            2. Choose a lightbox from the Lightbox menu.
            3. Click ‘Edit Lightbox’.
            4. Make necessary edits in the Lightbox Name and Notes text fields.
            5. Click ‘OK’ to save the edits. Otherwise, click ‘Cancel’ to cancel the action.
            See Known Issues

            Adding and removing items in a Lightbox 

            To add items from a search result:
            1. Select items by clicking the checkboxes
            2. Select With checked Items > Add to Lightbox.
            3. Select a lightbox name from the popup’.
            4. Click OK. Otherwise, click ‘Cancel’ to cancel the action.



            To add items into a Lightbox from the Item Details Preview page:
            1. Click the star icon in the top menu
            2. Select a Lightbox from the popup menu 

            To add items from a Lightbox to another lightbox:
            1. Navigate to the Lightbox page via the top menu bar.
            2. From the Lightbox menu, choose the lightbox you wish to copy from. 
            3. Check items that you wish to copy across by clicking the checkbox under the thumbnails or by clicking ‘Check all shown’ to select items that are displayed.
            4. From the Copy to Lightbox popup menu, select a Lightbox and click OK

            To remove an item from a Lightbox on the Lightboxes page:
            1. Navigate to the Lightbox page via the top menu bar.
            2. Select a Lightbox from the Lightbox popup menu. 
            3. Click the trash can icon on the item you wish to remove.

            To clear (empty) a lightbox:
            1. Navigate to the Lightbox page via the top menu bar.
            2. From the Lightbox menu, choose a lightbox that you would like to clear.
            3. Click Edit > Clear Lightbox. A pop-up notification will display a message similar to 
            “Are you sure you want to clear all the items in the Lightbox?”
            4. Click ‘OK’ to clear the Lightbox. Otherwise, click ‘Cancel’ to cancel the action.


            Emailing a Lightbox

            This section explains how to send a lightbox email containing small preview items and a link that allows a registered user recipient to view the lightbox web page.
            To email a lightbox from the Lightbox page:
            1. Navigate to the Lightbox page via the top menu bar.
            2. From the Lightbox drop-down menu, select a lightbox within which you would like to email the content.
            3. Click ‘Email Lightbox’ to popup an email editing box. 



            4. Enter the email address in the Mail to text field.
            5. Enter a message for your email recipient(s) in the Message text field. You can send a lightbox to multiple recipients by adding two or more email address separated by a space or semicolon.
            6. Click ‘OK’ to send the email containing small preview items and an URL allowing the email recipient to return to this lightbox page. Otherwise, click ‘Cancel’ to cancel the action.

            The email will contain the items and a link.

            To access a lightbox that has been emailed to a registered user:

            1. Log in as the emailed recipient.
            2. Go back to the email and click on the link OR from the Lightbox drop-down menu, select the emailed lightbox. e.g. test 1 (emailed).
            3. The email recipient is able to view and order the items contained in the emailed lightbox, provided that the recipient has the appropriate access privileges.

            If you have Administrator or Staff access, remember that general Users cannot access every item that you can!

            When emailing a Lightbox, only include items that the recipient's User group is allowed to access.

            If you wish to override the User group restrictions in your organization's business rules, use the Controlled Links function instead of Lightbox.

            To access a lightbox that has been emailed to a non-registered user:

            1. View the images in the email
            If a non-registered user registers after the lightbox is emailed, the sender will need to re-send the lightbox.

            To access a lightbox that has been forwarded to a registered user who is not an original recipient:

            1. View the images in the email
            If a logged-in registered user tries to access a lightbox that was not shared with that user, an error message will appear:
            The Lightbox has no items available.
            If you created this Lightbox you can add some items to it.
            If you are trying to access a Lightbox that was shared with another user or users but not with you, ask the Lightbox owner or an intended recipient to log in and share the Lightbox to your registered user email address.
            When a registered user logs in, the user will see only those Lightboxes that have been emailed from Lookatme to that user.
            Forwarding a lightbox email does not add the lightbox to other users' Lightbox lists.

            Printing a Lightbox

            Select items individually or Check All and select Print from the Checked Items menu

            Make a 'Contact SheetPDF of a Lightbox 

            Select Print from the Checked Items menu and choose one of the PDF options as the printer.

            Copying items from Lightbox to Basket

            Make a selection with the checking function and in the Checked Items menu select Add to basket
            A basket limit applies, usually 20 items.





            Updated: 6 days ago
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